1. Introduction
Most information about the Cambridge Data Schools (CDS) is available on the website but if you have any queries which aren’t covered please contact dataschool@cdh.cam.ac.uk and we will be pleased to provide assistance.
2. Definitions
In these terms and conditions:
- “CDS” means the Cambridge Data Schools run by Cambridge Digital Humanities (CDH)
- “Applicant” means an individual who has submitted a booking form for the event
- “Participant” means an individual who has a confirmed place on a course
- “In writing” means by letter, email, or fax
3. Booking and payment procedure
Applicants should use the online booking form to apply for the Cambridge Data Schools. Applicants will be informed in writing by email with the outcome of your application, and at the same time be sent information on how to make payment. Payment must be made by the deadline specified in the offer email. If you do not pay for your place by the deadline in the email, the offer will be automatically withdrawn and offered to someone else on the waiting list. Those applicants who have applied for a bursary will be notified of the outcome of that application at the same time as an offer of a place.
Payment should be made by debit or credit card via the University of Cambridge online booking system. More information will be provided in the offer email. By paying for CDS, participants are agreeing to the cancellation terms and conditions of booking.
4. Cancellation by CDH
On occasion, unforeseen circumstances may require us to cancel the Cambridge Data School. In such circumstances we will give as much notice as possible and endeavour to organise another event date, or refund any fees paid, but no compensation will be paid for any additional costs incurred. We strongly recommend that all participants at the CDS have travel insurance to protect them in the event of a cancellation for any reason. Health insurance is also recommended for participants from outside of the UK.
5. Cancellation and Refunds Policy
The following refund policy is applicable for the Cambridge Data Schools:
- A full fee refund will be issued for cancellations received two weeks or more before the start of the course
- Cancellations received between one and two weeks before the start of the course will receive a 50% refund.
- Cancellations less than one week before the start of the Data Schools and non-attendance will not receive any refund.
- Visas: if the applicant’s visa is rejected less than 2 weeks before the Data School and they can supply evidence in the form of the rejection letter from the embassy, we will refund the registration fee they have paid for the School (not accommodation or transport).
8. Code of Conduct
CDH endorses and implements the principles of the ‘Alliance of Digital Humanities Organisations’ (ADHO) Code of Conduct. All participants should be bound to the CDH Code of Conduct: CDH organises events for the advancement of research and scholarship in the variety of disciplines and professions they represent. CDH works actively toward the creation of a more diverse, welcoming, and inclusive global community of digital humanities scholars and practitioners, and is therefore dedicated to the creation of a safe, respectful, and collegial conference experience for all attendees.
Open, critically engaged, and often challenging discourse is expected to flourish at CDH events. Participants are encouraged to respect and celebrate cultural and linguistic differences, and to be mindful of the international nature of our community in preparing presentations and engaging in conversation. There is no place at CDH events for harassment or intimidation based on race, religion, ethnicity, language, gender identity or expression, sexual orientation, physical or cognitive ability, age, appearance, or other group status. Unsolicited physical contact, unwelcome sexual attention, and bullying behaviour are likewise unacceptable.
Though we encourage participants to share their experiences and promote what they learn during the sessions, not all the content is available for sharing online. Before sharing any comment or interaction on social media, ask for permission to the teacher or the colleague who made those comments first.
The Cambridge Data School organisers can be contacted via dataschool@cdh.cam.ac.uk. In the event a participant has been made to feel unsafe or unwelcome at an event, they are always available to assist.
Please speak to us if you encounter an issue—whether related to a specific situation or to a more general aspect of the Data School group. The members of the Code of Conduct response team can be contacted in person or by email. The Code of Conduct response team is: Anne Alexander (raa43@cam.ac.uk) and Irving Huerta (rih32@cam.ac.uk). If the report is about both members of the Code of Conduct response team, you can write to Sarah Williams, the CDH Programme Manager (sw587@cam.ac.uk).
9. Privacy/Data Protection
The personal data that you have supplied will be used for the purpose of administering the Cambridge Data Schools. All data will be processed and stored in accordance with the Data Protection Act 2018. Your data may be shared with the University of Cambridge in accordance with our standard agreement, but will not be passed on to any other Third Party unless you separately agree, or unless CDH is under a legal obligation to do so.
